Timeframe and deadlines
📌 Expression of Interest (online form)
👉 Submit your Expression of Interest form to confirm participation
🗓 Deadline: Friday, 17 April 2026
📞 First-Stage Development Calls
👉 Book your one-on-one call as soon as possible to discuss initial event planning
👍 February – May 2026
📌 Event Details Submission (online form)
👉 Programme – Event confirmation, copy, images, and logos
👉 Logistics – Event setup requirements (electricity, water, PA system, lighting…)
👉 Finance – Arrangements for participation fee payment (quotes by request)
🗓 Deadline: midday on Tuesday 3 June 2026
🎭 Programme Production
👉 Festival website – the single list for all events (with ticketing by agreement)
👉 PR and marketing materials – third-party tourism, lifestyle and news platforms
NB. The programme will be finalised and launched 10am Thursday, 21 August 2025
🗓 June – July 2026
⚠️ Risk Assessments & Insurance
👉 Please ensure risk assessments and insurance documents are submitted on time
🗓 Deadline: Friday, 17 July 2026
🚛 Event Logistics & Schedule
👉 Discussion, preparation and confirmation of event logistics.
👍 May – August 2026
🗓 Deadline: Tuesday, 25 August 20266
🎭 Festival is live!
👉 Launch Day:10am Thursday, 21 August 2025 using assets in the Media Pack
👉 Proposed dates: 16 October – 1 November 2026 (TBC)
📝 November 2026 – January 2027:
👍 Feedback collection from stakeholders, event organisers, and audiences
📖 Early 2027
👍 Report published summarising insights and feedback
